Privacy Policy

Information we collect

• Account information — your email address, optional name, and a securely hashed password (or Google sign-in identifier).
• Profile and career data — the work history, education, skills, target job titles, and résumés you enter, upload, or generate.
• Job-search activity — the applications you track (company, role, status, notes, dates, contacts) and how they move through your pipeline.
• Usage data — a daily count of AI generations for rate limits, and basic technical data needed to run the service.
• Cookies — a sign-in session cookie that keeps you logged in, and, on ad-supported pages, third-party advertising cookies and identifiers set by Google (see “Advertising and cookies” below).

How we use your information

• To provide and operate the application and your account.
• To power AI features (résumé building, résumé tailoring, and job-title suggestions) — see “AI processing” below.
• To secure the service, prevent abuse, and comply with the law.
• To display ads on the free tier — see “Advertising and cookies” below.

We do not sell your personal information for money. Some US state privacy laws define “sale” or “sharing” broadly to include the use of advertising cookies for personalized ads; see “Advertising and cookies” for your choices.

AI processing

When you use an AI feature, the relevant profile or résumé text is sent to an AI provider to generate a result. By default this is Google’s Gemini API; if you add your own API key (“bring your own key”), your text is sent to the provider you choose instead. These providers process your text under their own terms and privacy policies. Any API key you provide is stored encrypted at rest.

Sharing with a case manager or career coach

If you are working with a career case manager, coach, or advisor— for example through a workforce-development, outplacement, or coaching program — you may authorize Job Umbrella to share your job-search history with that designated person or organization. This may include your profile, tracked applications and their statuses, target titles, and overall progress.

• This sharing happens only at your direction and with your consent.
• You choose who the case manager or coach is, and you can revoke access at any time from your account settings.
• We share only the job-search data needed for coaching — not your password or any stored API keys.

Other sharing

Aside from the coaching carve-out above, we share personal data only with service providers that help us run Job Umbrella (hosting and database, AI processing, email, and advertising), and only as needed to operate the service — or when required by law. Links to external job sites (from Find Jobs and the browser extension) take you to those sites, which have their own privacy practices.

Advertising and cookies

We show ads on parts of Job Umbrella to keep the core service free. We use Google AdSense, a third-party advertising service. To serve ads, Google and its partners may set and read cookies and similar identifiers on your device and collect information such as your IP address, device and browser details, and how you interact with ads. Google may use this information to show you personalized (interest-based) ads.

You can learn how Google uses information from sites that use its services, and control the ads you see, at policies.google.com/technologies/ads and myadcenter.google.com.

Your consent choices. Where required — for example, for visitors in the European Economic Area and the United Kingdom — we present a consent message before personalized ads are served, and you can accept, decline, or manage your choices. Declining does not remove ads entirely; you may still see non-personalized ads.

US state privacy rights. As noted above, we do not sell your personal information for money, but some US state laws (such as the California Consumer Privacy Act) treat the use of advertising cookies for personalized ads as a “sale” or “share.” You can opt out through the “Do Not Sell or Share My Personal Information” control we make available, or by declining in the consent message.

Ads appear only on the free tier. We do not share your résumé content, the specifics of your job applications, or any API keys with advertisers or use them to target ads.

Data retention and your rights

• We keep your data while your account is active.
• You can access and edit your data in the app, export your applications as CSV, and deleteyour account, which removes your associated data from our database.
• Depending on where you live, you may have additional rights (access, correction, deletion, portability). Contact us to exercise them.

Security

We use encryption in transit, store passwords as salted hashes, and encrypt any API keys you provide. No system is perfectly secure, but we work to protect your information.

Children

Job Umbrella is not directed to children under 16, and we do not knowingly collect their data.

Changes and contact

We may update this policy; we’ll revise the “last updated” date above. Questions or requests: [email protected].